Although HR compliance may not be the most exciting aspect of running a business, it’s certainly one of the most important. When your business fails to comply with its relevant laws and regulations, it risks lawsuits and other serious issues.
The business world has changed dramatically over the past 20 years, with new laws and regulations making everything from accounting to HR management far more of a challenge for many businesses to keep up with.
Improving your company’s HR compliance is a process, not a task. Over time, your business can improve its compliance and HR practices by working on gradual and steady improvement through simple techniques.
From collaborating with other parts of your business to constantly evaluating the way your company’s HR department works, below are four simple, effective ways for your business to improve its HR practices and compliance.
1. Regularly evaluate your HR practices.
Like any aspect of running a business, the key to creating an efficient and effective HR department is to constantly evaluate the way your business operates, the ways its processes fall short, and how it can be improved.
This is often far less involved than it seems. A simple monthly report or analysis is often all it takes for your company’s HR team to spot issues and deficiencies to look at and improve on.
Constant evaluation is the key to going from good to great. Carry out frequent and actionable analysis of the way your company’s HR department operates to ensure you aren’t leaving any effectiveness unused.
2. Collaborate with other departments.
Communication, particularly between the different parts of a business, is often the key to efficiency, compliance and great results. One of the easiest ways to improve your HR department’s performance is to work with other parts of the business.
Many departments are natural partners for HR, such as IT. When two departments work together, it’s often possible to build highly efficient processes that make both departments’ jobs simpler and more effective in the future.
From creating a database of certain information that can automatically be updated to improve reporting to simple tasks, collaboration between HR and the company’s other departments can often produce fantastic results.
3. Create processes for simple compliance.
The key to simple compliance is a good process. When every task is turned into its own process, the risk of compliance issues – which are often caused by processes that aren’t clearly defined – decreases significantly.
Creating clearly defined processes improved a wide range of factors related to HR compliance. Good processes contain good internal controls, which reduce the risks of your business failing to comply with regulations and laws.
Great processes also make checking that your company is complying with relevant laws far easier. Since everything is systematized, carrying out an audit – which can otherwise be a difficult, time-consuming task – is far easier.
4. Whenever possible, automate simple tasks.
How much of your team’s time is spent on tasks that could easily be automated and carried out in the background? The key to effective HR management is often focus, and the best way to improve focus is to free up time for important HR staff.
Automating small, easily managed tasks is one of the most effective ways to create more time for important objectives and processes. With fewer distractions to think about, your HR team can devote more time to the tasks that truly matter.
This isn’t just true for HR – every department can benefit from automation to some degree. However, the detail-focused nature of HR, particularly compliance, makes it highly important to automate small, time-consuming tasks to improve results.